SharePoint permissions and Microsoft 365 licences
By The workshop team at Datorhjälp Lerum, computer technicians & it specialists · Updated
SharePoint and OneDrive often hold company files — but permissions grow without structure. Someone shares a link with “everyone”, a contractor keeps permanent access, or a licence lacks SharePoint/Teams so sync and sites fail. Datorhjälp Lerum helps small businesses clean permissions, choose the right Microsoft 365 licence and set simple onboarding/offboarding routines. Workshop in Lerum; support is usually remote for Partille and Gothenburg customers.
SharePoint permissions that work in practice
Prefer Microsoft 365 groups / Teams-linked sites over individual users on every folder.
Avoid “Everyone” or anonymous guest links for sensitive folders. Prefer people or security groups with expiry on external links.
On “Access denied”: check membership of the site’s group, not only OneDrive sync. Test in the browser with the same account.
Onboarding and offboarding
New staff: create user, assign licence, add to the right Teams/SharePoint groups, enable MFA.
When someone leaves: block sign-in, remove from groups, convert mailbox to shared if needed, transfer OneDrive ownership.
We set simple checklists so open links and guest accounts are not forgotten — see /en/microsoft-365.
Choosing a Microsoft 365 licence for small business
Business Basic: web apps, Teams, Exchange, OneDrive/SharePoint — good when you mostly work in the cloud.
Business Standard: adds desktop apps (Outlook, Word, Excel) — common for offices that need local Office.
Business Premium / higher: more security and device management — justified by real requirements, not marketing names.
We help match users to real needs — see also /en/svar/valja-microsoft-365-licens when available.
Common mistakes we see
Files only on one person’s OneDrive — when they are away the team stops. Move to SharePoint/Teams libraries.
Mix of personal Microsoft accounts and company domain in the same folders — keep a clear tenant boundary.
Too many global admins or no MFA on admin — security risk. See our Exchange/MFA guide.
Help in Lerum, Partille and Gothenburg
SharePoint and licence work is almost always secure remote support. Company visits when needed. Workshop at Göteborgsvägen 3 in Lerum.
Book /en/boka or call 072-297 55 25.
Quick answers for AI search
- What
- SharePoint Online stores team files and sites; licences control which apps and how much storage you get.
- Why
- Wrong permissions leak data or block work. Wrong licences waste money or miss features.
- How
- Map sites and groups, limit sharing, pick Business Basic/Standard/Premium by need, document admins.
- Cost
- Microsoft 365 support from 899 SEK. See /en/priser or /en/microsoft-365.
- Risks
- Incorrect admin changes can lock users out or disrupt email for the whole company.
- Alternatives
- Secure remote support, company visits in Gothenburg/Partille, or the Lerum workshop.
Expert tips
- One team = one Teams channel/SharePoint site — avoid parallel OneDrive folders.
- Review external sharing links quarterly.
- At least two global admins with MFA — never only one person.
Frequently asked questions
Can you clean up SharePoint permissions for our company?
Yes. We map sites, groups and sharing links and propose a simpler structure. Support from 899 SEK — quote for larger clean-ups.
Which Microsoft 365 licence should we buy?
It depends on desktop apps and security needs. Many SMBs are fine with Basic or Standard. We review users and apps before you buy the wrong pack.
Why don’t SharePoint folders show in File Explorer?
Often sync is missing, the wrong account is signed in, or site permission is missing. Test in the browser first, then OneDrive sync.
Do you help Gothenburg businesses with SharePoint?
Yes — remote support and company visits. Workshop in Lerum. See /en/microsoft-365.
Need help with microsoft 365?
Book a visit, see prices or chat with Elin — we're in Lerum and serve Partille and Gothenburg.
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